Accounting Coordinator

Accounting Coordinator

Location: Hybrid - London, Ontario

Citation Canada is built on the belief that HR and Health & Safety are essential to the growth of any organization. Starting our journey as HRdownloads in 2008, we’ve since helped thousands of businesses across Canada make these matters clearer, faster and painless. We’re dedicated to being the most complete and connected HR and Safety solution in Canada, with award-winning technology, world-class support and industry-specific HR and Health & Safety content. We are your trusted HR and Safety partner, for all Canadian companies.

Citation Group has achieved strong growth through a combination of organic expansion and strategic acquisitions, continually broadening our expertise, services, and reach to create a one-stop shop that supports businesses across the UK, Canada and Australia.

The role

We currently have a fantastic opportunity within our Finance team for a proactive and detail-oriented professional to support the smooth running of day-to-day financial operations.

Finance & Accounting Operations

· Processes invoices, expenses, and journal entries accurately, ensuring financial records remain complete and up to date.

· Supports accounts payable activities, including invoice coding and payment preparation.

· Assists with reconciliations by preparing data and identifying discrepancies for review.

· Supports core accounting processes including accounts payable, reconciliations, and month-end close activities through accurate data preparation and administrative assistance.

Financial Administration & Reporting

· Reviews employee expense claims to ensure compliance with company policies and documentation requirements.

· Maintains organised financial records and updates data across finance systems.

· Assists the Finance team with documentation, record-keeping, and basic reporting to ensure information is well-maintained and accessible.

Payroll Support

· Contributes to payroll processing by preparing data and providing administrative coordination as required.

Office & Operational Support

· Helps support smooth office operations, including supplies management, vendor coordination, and day-to-day workplace needs.

· Provides logistical and administrative support for company activities, events, and internal initiatives.

About you

Skills

· Detail-focused, ensuring work is complete, well-documented, and financially accurate

· Highly organised, able to manage multiple priorities in a fast-paced environment and meet deadlines consistently

· Confident using financial systems, spreadsheets, and administrative tools, with a quick ability to learn new platforms

· Strong understanding of process adherence, with the ability to identify issues and escalate discrepancies appropriately

· Clear and professional communicator with internal stakeholders to ensure smooth coordination and delivery

· Proactive and dependable, taking ownership of tasks with minimal supervision

· Flexible and adaptable, supporting both finance operations and wider office needs as required

· Contributes to a positive workplace culture by supporting day-to-day operations and internal initiatives

· Committed to continuous learning and developing knowledge of finance processes, systems, and best practices

· Interested in emerging tools and improvements, including automation and AI, to enhance efficiency and accuracy

Experience & Qualifications

· Experience supporting finance and/or administrative functions with strong attention to accuracy and reliable delivery.

· Experience working with financial systems, spreadsheets (including Excel), and administrative tools.

· Experience supporting accounts payable, expense processing, and a working. knowledge of debits and credits.

· Administrative coordination or office operations experience preferred.

· A relevant diploma or degree in accounting, business administration, or a related field, or equivalent practical experience required. Greater emphasis is placed on attention to detail, reliability, organisation, and the ability to follow established processes than formal credentials alone.

Why choose us?

Base Salary: The expected base salary range being offered to candidates for this role is $50,000 - $55,000 per annum. Positioning within this range will be determined based on a variety of factors such as location, skills, and experience.

Note: This role can be based out of either our 727 Exeter Road, London, Ontario office or remote.

Compensation is one part of our broader Total Rewards package that supports wellbeing, balance, and growth. Today, this includes:

Time Off & Flexibility

· 3 weeks of vacation

· Your birthday off

· 2 paid volunteer days

· Office closure between Christmas and New Year’s

Health & Wellbeing

· Comprehensive group benefits, including health, dental, insurance coverage, and an Employee Assistance Program.

· 10 paid personal time-off (PTO) days annually for appointments, illness, or well-being needs.

Work Environment

· A hybrid work environment built on trust and accountability.

· A standard 7.5-hour workday.

· Support for professional development and continuous learning.

Additional Information

Use of Artificial Intelligence (AI) - As part of our hiring process, Citation Canada uses artificial intelligence enabled tools to support the screening, assessment, and selection of applicants. These tools assist our teams but do not replace human decision making. All employment-related decisions are made by our team.

Accommodation - If you require accommodation at any stage of the recruitment process, please let the recruitment team know.